ࡱ>  Root Entry( Jr GˍMatOST3ˍ8ˍMMMN0ND ( JrMicrosoft Works MSWorksWPDoc9qSNNT"=/8dtT MADOC TOWNSHIP COUNCIL Regular Meeting 12:00 Noon October 25, 2004 Present - Reeve R. Sager, Deputy Reeve M. Sniderhan, Councillors L. Blackburn, G. Hazlett, L. Rollins Also attending - Road Superintendent T. Bruce - Chief Building Official D. Keller The meeting was called to order by Reeve Sager at 12:00 Noon. There were no declarations of possible conflict of interest. The Reeve addressed Council to advise that the conduct of some members of Council at the previous meeting was unacceptable and would not be tolerated. He indicated that sanctions that were available to him, as Reeve, and advised that should the decorum of Council be breached as it was previously, he would not hesitate to exercise them. Blackburn-Sniderhan - that Council adopt the minutes of the previous meetings as circulated. Carried. Road Superintendent Tom Bruce attended Council to discuss current matters. He indicated that the road extension and turnaround seemed to be properly done. He recommended that the top layer of gravel need not be placed until Spring. He also indicated that for the purposes of civic addressing, Council would have to determine a name for this new road. It was suggested that it could merely be an extension of Jarvis Road. Blackburn-Hazlett - that a water cooler be purchased for the use of staff. Carried. Councillor Rollins indicated that he would like the Road Superintendent to clean the culvert on Cooper Road near Mr. Cronkrights property. He suggested that the silt washes through on the west side of the culvert. He indicated that he had brought this to Councils attention at the September meeting and, as yet, no action had been taken. Councillor Rollins indicated that it would be helpful to have an estimate of the costs of construction and maintenance of both loose top and hardtop roads. The Road Superintendent confirmed that the fall Road Tour was still on schedule for November 15 at 9:00 a.m.. The Road Superintendent also indicated that, due to the increase in the cost of crude oil pricing, surface treatment and paving costs are liable to rise significantly. MADOC TOWNSHIP COUNCIL Regular Meeting Pg. 2 October 25, 2004 Rollins-Hazlett - that the Road Superintendent proceed with the bridge inspections as required. Carried. The Chief Building Official attended Council to update them on the status of current issues facing the department. He was asked by Council whether he was in favour of changes in the methods of providing the building inspection function as currently under consideration by a County Strategic Planning Committee. Mr. Keller indicated that he felt the service was being provided probably as effectively and inexpensively as possible at this time. He indicated that in some cases, municipalities may need to look at sharing of the function to adequately provide it. Hazlett-Blackburn - that the report of the Chief Building Official be approved as circulated. Carried. Sniderhan-Rollins - that the report of the Animal Control Officer be accepted as circulated. Carried. The Clerk indicated that on Wednesday, Oct. 27 the Advisory Council on Drinking Water Quality and Testing Standards will be meeting at Quinte Conservation Authority Boardroom to hear submissions and advised that, since he will be in Belleville at another meeting that day, he would appreciate the opportunity to sit in briefly. Council concurred. Sniderhan-Rollins - that the correspondence items be received and filed by the Clerk. Carried. Rollins-Blackburn - that the minutes of the library board be approved as circulated. Carried. Blackburn-Hazlett - that the minutes of the Centre Hastings Medical Centre be approved. Carried. Council members discussed use of the Eldorado Hall in light of the unavailability of the two smaller community centres. Council generally agreed that functions could be held at Eldorado at the current rates in effect. Blackburn-Sniderhan - - to approve the accounts in the amount of $54,584.92. Carried. Rollins-Hazlett - that Council reply to the municipality of Centre Hastings with respect to the additonal conditions that they wished included in the proposed agreement with them for properties adjacent Mackenzie Street that Council does not wish to alter the proposal in the manner requested by the Municipality of Centre Hastings. Carried. MADOC TOWNSHIP COUNCIL Regular Meeting Pg. 3 October 25, 2004 Council discussed a number of issues relating to the operation of the community recreation facilities. Rollins-Blackburn - that the municipality contact the Harts-Riggs W.I. and the Cooper Community Centre to advise that it is necessary to winterize the Halls and, unless otherwise directed, the Township will proceed to winterize the facility. Carried. Rollins-Hazlett - that Council go into by-laws. Carried 1118-2004 - given three readings to authorize the Reeve and Clerk to enter into an Agreement with the Centre and South Hastings Recycling Board. Rollins-Blackburn - that Council resume. Carried. Sniderhan-Blackburn - that Council supports the proposal for Fire Protection developed between the Fire Chiefs of Madoc Township and the Municipality of Tweed. Carried. Hazlett-Blackburn - that Council do adjourn. 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